12 Best Grant Management Software for Nonprofits

For nonprofit organizations, securing grants is vital for sustaining operations, launching new programs and expanding outreach. However, obtaining grants is only the beginning. Effectively managing the grant lifecycle — from application to final reporting — is equally important. That’s where grant management software for nonprofits comes in.

Managing grants without the right tools can become overwhelming very quickly. Nonprofits often juggle multiple applications, deadlines, compliance requirements and financial tracking, all while maintaining transparency with their funders. This is where nonprofit grant management software comes into play, helping organizations streamline their processes and stay organized.

In this article, we will:

• Outline the grant management process
• Explain the benefits of using grant management software for nonprofits
• Highlight the features to look for in nonprofit grant management software
• Provide an overview of 12 of the best grant management software for nonprofits

By the end, you will have the tools and information needed to choose the right software solution for your organization.

What Is the Grant Management Process?

Before going into the top grant management software for nonprofits, we need to understand the process of managing a grant from start to finish. The grant management process involves securing and administering funds, fulfilling all requirements and reporting back to the grantor.

Here’s a step-by-step breakdown:

Research

The first step in the grant management process is identifying the right grants for your nonprofit. A well-organized research phase means your nonprofit applies for funding that aligns with your mission, values and geographic scope.

To maximize your chances of success, consider these things during the research phase:

• Mission alignment: Make sure the grantor’s mission fits with your organization’s goals.
• Geographic focus: Some grants are limited to specific regions or countries. Confirm your organization is eligible.
• Grant writing assistance: Hiring a professional grant writer can increase the likelihood of securing funding.

Build Out Your Proposal

Once you’ve identified potential funding opportunities, it’s time to develop a strong proposal. Your grant proposal should detail your organization’s goals, how the grant will be used, the timeline for implementation and the expected outcomes. Some nonprofit grant management software may even include templates or tools to help you structure and organize your proposals.

Gather Supporting Documents

Funders often require supporting documents such as tax-exempt status, financial reports and letters of support. It’s essential to keep these documents organized. The best nonprofit grant management software allows you to store them in one place for easy access when applying for multiple grants.

Submit Application

Missing a deadline can mean missing out on funding, so you’ll want to submit your grant application on time. Grant management software for nonprofits helps you manage timelines and deadlines by automating reminders and tracking submissions.

Prepare for Potential Follow-Up

Once a grant application is submitted, follow-up questions or requests for additional information can arise. You’ll want to stay organized during this phase. Nonprofit grant management software often includes communication tools that allow you to track interactions with funders and respond promptly.

Receive Grant Notification

After the waiting period, you’ll receive notification of whether your grant application has been approved or rejected. This is where the real work begins for successful applications — managing the funds and following all grantor guidelines.

Properly Manage Funds and Report

Once you’ve secured the grant, you’ll need to carefully manage the awarded funds and adhere to the terms of the grant agreement. Nonprofit grant management software helps you track how the money is being used, providing transparency and keeping you in line with the rules set by the grantor.

Most grants require regular reporting to update funders on how their money is being spent and the impact it’s having. Reporting is often time-consuming, but grant management software for nonprofits can automate many of these tasks, generating reports quickly and easily.

Nonprofit Benefits of Using Grant Management Software

Managing multiple grants can be challenging for nonprofits, especially when resources are already stretched thin. That’s why many organizations turn to grant management software for nonprofits to simplify and organize their workflows. Some of its key benefits are:

Time-Saving

One of the most significant advantages of using grant management software is the amount of time it saves. With automated reminders for deadlines, easy access to stored documents and efficient tracking of communication with grantors, your team can focus on the work that truly matters rather than wasting valuable time going through spreadsheets and emails.

Finance Tracking and Reporting

Effectively managing grant funds is a responsibility that nonprofits must handle with care. Adhering to the grant agreement and providing accurate reports are necessary to maintain accountability. Nonprofit grant management software offers tools for tracking funds, generating financial reports and meeting the requirements set by the grantor.

Proper financial management not only influences your current grants but also plays a role in securing future funding. Grantors often evaluate past performance when deciding on future awards, so maintaining accurate financial records helps build trust and reliability.

Team Collaboration

Grant management often involves multiple team members — from the grant writer to the financial manager. Collaboration can be tricky when different people are responsible for various parts of the process. Grant management software for nonprofits offers centralized dashboards where everyone can access relevant documents, track progress and update each other on status changes. This creates a smoother workflow so that no tasks get overlooked.

Improve Communication

Clear and timely communication with grantors, team members and stakeholders is crucial throughout the grant process. Many grant management software solutions come equipped with communication tools that streamline email exchanges, notifications and reminders. This feature helps keep everyone up to date and on the same page, reducing the chances of missed deadlines or confusion.

Also, having a single place to track all communications means nothing gets lost in emails and meetings, giving nonprofits peace of mind when managing multiple grants simultaneously.

Features To Look for in Grant Management Software

When choosing the right grant management software for nonprofits, you’ll want to ensure the selected platform has all the features you need. Below are some features to consider when evaluating your options.

User-Friendly Interface

Nonprofits often have limited time and resources to train staff on new software. A user-friendly, intuitive interface will have your team up and running quickly with minimal disruptions. Look for grant management software that requires minimal setup and offers built-in support or tutorials to help with onboarding.

Application Management

Managing multiple grant applications at once can be overwhelming. A robust application management system lets you keep track of deadlines, store documents and make sure each application is complete. Many of the best grant management software options offer automated reminders for due dates, templates for proposals and easy document storage to streamline the application process.

Compliance Tracking

Following the rules and conditions laid out by grantors is one of the most critical aspects of managing a grant. Many grants come with strict requirements about how funds can be used and what kind of reporting is required. Grant management software for nonprofits helps you monitor these requirements, send reminders when reports are due and track progress on meeting grantor guidelines.

Financial Management

The core of any nonprofit grant management software is its financial management capabilities. A sound system will help you track every dollar spent, making sure that funds are being allocated properly. Look for software that allows you to generate custom financial reports, categorize expenses and easily track multiple funding sources simultaneously.

Communication Tools

Built-in communication tools help nonprofits stay in contact with grantors, team members and stakeholders. Having all communications in one place — along with task reminders and notifications — allows your organization to keep track of important updates and make sure everyone is on the same page.

Reporting and Analytics

Grant reporting helps you maintain a good relationship with funders and secure future grants. The best grant management software for nonprofits includes reporting and analytics tools that can help you generate detailed reports on financials, project progress and impact metrics.

Many platforms offer customizable reports that allow you to present your data in a format that works for both your organization and the grantor. Automated report generation saves time and provides greater accuracy, giving you a significant advantage in managing large or complex grants.

Integration Capabilities

Most nonprofits already use other platforms, such as financial management software or CRM tools. Your grant management software should offer integration capabilities to avoid duplicate work and keep data consistent. This allows your various systems to work together seamlessly, helping you avoid data silos and manual data entry.

For example, integrating your grant management platform with a tool like Google Ad Grants or other fundraising software can help you get a more comprehensive view of your nonprofit’s finances and marketing efforts.

Top 12 Grant Management Software Solutions for Nonprofits

Now that you know what to look for in grant management software, let’s explore some of the top solutions available today. These platforms vary in terms of pricing, features and complexity, so you can find the right fit for your organization’s needs.

1. Blackbaud Grantmaking

Blackbaud Grantmaking is one of the leading platforms for managing the entire grant lifecycle. Blackbaud has been a trusted name in nonprofit software for decades, and its grant management solution reflects that experience. With powerful tools for managing applications, tracking compliance and automating financial reporting, Blackbaud Grantmaking caters to large organizations and foundations that need an all-encompassing solution.

Whether managing multiple grants simultaneously or needing a solution to improve your workflow efficiency, Blackbaud Grantmaking offers extensive capabilities to suit your needs. Its customization options allow you to tailor the platform to your specific processes, making it a favorite among enterprise-level nonprofits.

Features:

• Automated capabilities and customizable workflows to increase productivity.
• Simple application design via a grantee portal to streamline communication.
• Central review portal for collaboration between funders and stakeholders.
• Custom scoring rubrics for the application review process.
• Tools to manage payment schedules and generate budget reports with one click.

Pricing:

Pricing is available upon request. It is often considered one of the more premium options in the market.

2. Good Grants

Good Grants is an accessible platform designed for nonprofits that need to streamline their application management without getting bogged down in overly complex systems. This user-friendly software is particularly appealing for smaller organizations or those new to grant management.

Good Grants is known for its intuitive setup and flexible workflow customization, which lets users design a process that matches their needs without unnecessary complexity. The software also provides a clean, modern interface that simplifies tracking and reporting while offering robust compliance and financial tools.

It’s a cost-effective solution for nonprofits looking to improve their grant tracking without the steep learning curve of some other platforms.

Features:

• Streamlines grant applications with customizable forms and workflows.
• Offers real-time reporting and analytics for data-driven decision-making.
• Ensures secure and transparent review processes with advanced evaluation tools.
• Supports multi-language and multi-currency capabilities for global grant management

Pricing:

Pricing starts at $3,500 annually.

3. Fluxx

Fluxx is an enterprise-level platform offering a full suite of tools for nonprofits, foundations and government agencies. With its focus on streamlining the grantmaking process, Fluxx provides organizations with all the tools necessary to manage applications, track grants and meet compliance at scale.

Fluxx’s real-time collaboration features make it a standout choice for larger nonprofits with complex grant portfolios. Its highly customizable dashboards and reporting capabilities allow organizations to design workflows that are fully aligned with their operational goals. By offering deep data analytics and automation features, Fluxx can reduce the administrative burden and help nonprofits focus more on delivering impact.

Features:

• Centralizes grant management with a user-friendly, cloud-based platform
• Provides data visualization and reporting tools for better insights
• Improves collaboration with grantees through a shared portal and communication features
• Automates workflows, from application to evaluation, improving efficiency and accuracy

Pricing:

Pricing is available upon request. As a highly customizable tool, costs can vary widely based on your organization’s needs.

4. WizeHive

WizeHive offers a flexible, customizable platform for managing grants, scholarships and fellowships. It’s scalable for organizations of all sizes and adapts to different types of funding programs. Nonprofits looking for a solution that grows with them often choose WizeHive for its modularity and extensive integrations.

What makes WizeHive particularly appealing is its focus on automation. By automating tasks like deadline reminders, report generation and compliance tracking, WizeHive helps nonprofit teams reduce time spent on administrative tasks. The platform also allows for seamless integration with other nonprofit tools, creating a streamlined workflow.

Features:

• Simplifies grant processes with customizable applications, reviews and reporting.
• Offers powerful automation to streamline tasks, notifications and deadlines.
• Provides an integrated platform for collaboration between applicants, reviewers and administrators.
• Ensures data security and compliance with privacy controls and audit trails.

Pricing:

Pricing is available upon request, with “Core,” “Premium” and “Enterprise” plans available.

5. Instrumentl

Instrumentl simplifies finding and managing grants by offering research and management tools in one platform. Instrumentl is a tool for nonprofit teams looking to streamline grant discovery while also managing their applications and funding more efficiently.

One of the biggest advantages of Instrumentl is its extensive grant discovery database, which allows users to easily search for grant opportunities that match their mission and location. Once grants are found, nonprofits can track their application progress, manage deadlines and stay compliant with reporting requirements — all within the same platform.

Features:

• Centralizes grant discovery, tracking and management on a single platform.
• Provides tailored grant recommendations based on your nonprofit’s mission and needs.
• Streamlines workflows with automated deadline tracking and task management features.
• Offers in-depth funder insights and data analytics to increase grant success rates.

Pricing:

Pricing starts at $179 per month, which includes both grant discovery and management features.

6. AmpliFund

AmpliFund is a grant management platform designed to help nonprofits navigate the entire grant lifecycle, from pre-award to post-award management. AmpliFund is particularly well-suited for organizations handling complex, multi-year grants or federal funding.

The platform’s customizable workflows, financial management tools and compliance tracking features help nonprofits stay organized and transparent in their grant management. AmpliFund also offers highly configurable dashboards that allow organizations to monitor performance metrics in real-time, tracking whether they’re meeting funder requirements.

Features:

• Manages the entire grant lifecycle from application to reporting with end-to-end solutions.
• Customizes workflows, forms and evaluation criteria to align with your organization’s needs.
• Integrates seamlessly with existing systems for improved data accuracy and efficiency.
• Improves compliance and transparency with tracking, reporting and audit features.

Pricing:

Pricing is available upon request. It’s typically positioned for mid-to-large nonprofits.

7. GrantHub by Foundant

GrantHub by Foundant is an affordable, easy-to-use solution tailored for small to mid-sized nonprofits. It is designed to help organizations keep track of multiple grant deadlines, store important documents and manage compliance.

GrantHub offers a more streamlined approach than some of the larger, more complex platforms, making it an ideal solution for nonprofits with limited staff or resources. Its user-friendly interface and affordability make it a strong choice for organizations that need an intuitive platform for grant management.

Features:

• Centralizes grant tracking, budgeting and reporting to simplify the grant management process.
• Offers real-time collaboration features for teams to streamline communication and task management.
• Provides insightful dashboards and reporting tools for data-driven decision-making.
• Increases efficiency with automated reminders, task assignments and document storage.

Pricing:

Pricing starts at $95 per month, making it an excellent option for smaller organizations that need essential features without breaking the bank.

8. Bonterra Grants Management (formerly CyberGrants)

Bonterra Grants Management is a popular choice for larger nonprofits and foundations managing multiple grants. Bonterra’s platform supports complex grantmaking processes and is used by some of the largest charitable organizations and corporations worldwide.

Bonterra’s focus on security, compliance and scalability makes it particularly well-suited for larger organizations that need to manage large grant portfolios. The platform includes a suite of tools to automate application processes, stay in line with requirements and create detailed reports for funders.

Features:

• Streamlines grant management with customizable applications, workflows and evaluations.
• Simplifies collaboration with grantees through an intuitive and user-friendly portal.
• Offers powerful reporting and analytics to support data-driven grantmaking decisions.
• Automates tracking and documentation to maintain compliance and accountability.

Pricing:

Pricing is available upon request.

9. SmartSimple

SmartSimple is a highly customizable solution that can be tailored to meet the needs of nonprofits of all sizes. SmartSimple stands out for its flexibility, offering users the ability to adapt workflows and processes to their unique requirements.

SmartSimple’s extensive configuration capabilities mean nonprofits can design workflows that fit their organization’s specific needs. From handling applications to tracking finances, SmartSimple provides an all-in-one solution for nonprofits looking to streamline their grant management process.

Features:

• Centralizes grant management with a highly configurable platform tailored to your organization’s needs.
• Automates workflows, from application submission to post-award tracking, to save time and reduce errors.
• Provides reporting and visualization tools for deep insights and impact assessment.
• Facilitates seamless communication and collaboration with applicants, reviewers and stakeholders.

Pricing:

Pricing is available upon request.

10. Grantseeker

Grantseeker offers a simple, cloud-based tool for smaller nonprofits that need an affordable solution to manage their grants. Designed with simplicity in mind, Grantseeker is perfect for nonprofits looking to manage applications, deadlines and reporting without the complexity of larger platforms.

Grantseeker provides a straightforward dashboard that makes it easy for users to track the status of multiple grant applications, manage financial data and generate reports. Grantseeker offers essential features for smaller nonprofits without the steep learning curve or high price tag, making it a favorite among budget-conscious organizations.

Features:

• Simplifies grant management with an easy-to-use platform designed for smaller teams and budgets.
• Tracks grant deadlines, tasks and communications in one centralized location.
• Offers straightforward reporting tools to keep stakeholders informed and organized.
• Provides templates and tools to streamline application processes and maximize efficiency.

Pricing:

Pricing starts at $14.99 per month, making it one of the most affordable options for small nonprofits.

11. Submittable

Submittable is a versatile platform that allows nonprofits to manage a wide range of submissions, from grants to scholarships. Submittable’s flexibility and submission management tools make it a go-to solution for organizations managing multiple types of funding applications.

The platform offers features such as customizable application workflows, collaboration tools and detailed reporting that help nonprofits stay organized throughout the grant process. Its easy-to-use interface makes it accessible for nonprofits of any size and its scalability means it can grow along with your organization’s needs.

Features:

• Streamlines the grant application, review and decision-making process with an all-in-one platform.
• Customizes forms, workflows and evaluations to fit specific grant requirements.
• Tracks grant progress and performance with real-time dashboards and reporting tools.
• Facilitates clear communication with applicants and reviewers through built-in messaging and feedback features.

Pricing:

Pricing is available upon request, with “Starter,” “Pro” and “Enterprise” plans available.

12. SurveyMonkey Apply

SurveyMonkey Apply provides a straightforward, user-friendly platform for managing grants, fellowships and other types of applications. SurveyMonkey Apply simplifies the process of collecting, reviewing and selecting applications, making it ideal for nonprofits that need an easy-to-use, scalable solution.

SurveyMonkey Apply offers customizable forms and workflows, making it easy for nonprofits to design an application process that fits their specific needs. Its collaboration and reporting features allow the team to work together efficiently while keeping funders updated on their progress.

Features:

• Simplifies grant application and review processes with customizable templates and workflows.
• Centralizes application tracking, evaluation and decision-making in a single platform.
• Provides intuitive reporting and analytics tools to assess grant program impact.
• Streamlines communication with applicants and reviewers through integrated messaging features.

Pricing:

Pricing is available upon request, with “Pro,” “Enterprise” and “Enterprise Plus” plans available.

Take Your Grant Management to the Next Level

Choosing the right grant management software for nonprofits can make a huge difference in how efficiently your organization manages the grant lifecycle. Whether you’re a small nonprofit needing an affordable solution to keep track of applications or a large organization requiring comprehensive financial tracking and compliance tools, the options listed here offer something for every need.